Manage shared vehicles and asset bookings in one system
Vehicle Pool Booking – Fleet Management
Automate bookings for vehicles, machinery, equipment, and other resources with an easy-to-use and always up-to-date digital solution. Blackhawk enables your staff or customers to view and reserve vehicles and assets, based on availability, through a convenient mobile application.
See how Spark NZ utilises Pool Booking for their shared vehicle fleet and reduced costs by more than 20%
01.
Smart Booking
Book by vehicle or asset type. See available options for your desired date or time range. View a calendar of bookings for easy administration. Receive automated confirmation of bookings.
02.
Optimise Utilisation
Identify peak demand time, asset availability and underutilisation. Understand who is using assets and for what purposes.
03.
Right-Size Your Fleet
Discover opportunities to right-size your asset fleet for optimum results. Downsize underutilised assets or reposition them. Acquire the right number of assets to balance maintenance and overutilisation. Avoid downtime for the most popular and productive assets.
04.
Manage Access
Optional key management is available to ensure only valid bookings have access to vehicle or equipment keys. Key management allows secure PIN access which is sent to the booking holder via email shortly before their booking commences.
Immobilisation can also be applied for access management. Shared assets can be immobilised remotely if they are used without a booking. Alternatively, an administrator can remotely disable an asset if customers are withholding payment for hired equipment.
05.
Task Automation
From bookings, to key management, asset availability, maintenance management, lease and mileage conditions, and alerts or notifications, Pool Booking makes administration easier, faster and automatic. Users can directly manage their own bookings via the app. Bookings are automatically managed in a central, online calendar. Booking confirmation, reminders and alerts are automatically communicated. Delays or problems with bookings are automatically flagged if a booked asset is not returned on time or a problem with access is encountered.
06.
Reduce Costs
Pool Booking has a proven return-on-investment providing cost and efficiency benefits in multiple ways. One customer has reduced headcount associated with manual pool booking administration by 80 percent. They also reduced pool fleet requirements by more than 50 percent and overall associated pool fleet costs by more than 20 percent.
07.
Minimise Lease Overage Fees
For leased vehicles with agreed mileage limits, the Pool Booking system automatically limits bookings for assets that may exceed their mileage limits and incur potential overage fees, protecting the residual value of the vehicle or asset.
What kinds of assets can you manage?
Any organisation that utilises pool vehicles, shared assets and other resources. This may include:
- Vehicle fleets (owned, leased or hire fleets)
- Passenger cars
- EVs
- Light commercial vehicles
- Light trucks
- Campervans
- Heavy transport
- Off-highway trucks
- Tractors
- Fork hoists
- Access platforms
- Earthmoving machinery (diggers, loaders)
- Heavy equipment (graders, scrapers, rollers)
- Powered plant (generators, pumps, light towers)
- Attachments and implements
- Medical scanners and equipment
- Video cameras
- AV equipment, screens and speakers
- Radios
- Drones
- Motorcycles / ATVs
- Boats, jetskis
- Aircraft
- Trailers
- Bins / skips
- Portable lavatories
- Pool parking
